7 Signs You Need a New Office Printer

Sometimes a printer will last seemingly forever, but there will come a time when you’ll need to replace it. This can be especially crucial for businesses, who will want the smoothest transition possible. If you need to get a new office printer, there are a few signs to look out for. Here at Internet-ink, we’ve compiled a list of signs to look for before buying a new office printer.

1. Your printer needs an upgrade.

Maybe to begin with your printer performed all the necessary tasks well. But over time you require it to do more and more tasks. Tasks like printing out brochures, newsletters and graphic heavy documents. If this is the case, it might be time to upgrade your printer and get one the can handle full colour printing on a variety of paper types. Maybe you are now printing hundreds of pages of text and you simply need a faster printer. If so, it might be time to consider a laser printer over an inkjet.

2. You keep getting paper jams.

All printers get a paper jam now and then. But sometimes, a printer can start jamming a lot towards the end of its life. If your workforce has to constantly keep an eye on your printer to make sure it doesn’t jam, it might be time to invest in a new one. A lot of time can be wasted opening up a printer to retrieve documents and fix a paper jam, not to mention the frustration it can cause employees.

3. More employees need to use the printer.

Not all printers can handle heavy networking demands. Sometimes more and more users networked to the same printer can be too much for the device. In this instance, it’s time to get a printer with better networking that can support your office demands.

4. It’s difficult to find replacement ink.

When it becomes harder and harder to find replacement ink or toner cartridges, that’s when you know that your printer is old and it’s probably time to get a new one. You can waste a lot of time shopping around looking for older ink replacements, time that could be better spent printing business documents.

5. Your company is growing and growing.

If your business is growing, your printer may struggle to keep up. It may have been fine operating on a smaller scale, but with more employees and company growth comes a greater need for a reliable printer. It’s best to shop around for a printer that is designed for office work. You’ll want a printer that can network to multiple different computers and has a better printing cost per page.

6. Ink runs out faster.

If you are finding yourself having to print more and more and ink is running out fast, it could be that your printer isn’t using ink as efficiently as it once did. This is often the case with budget printers that are purchased simply because they are cheap. Look into a more cost effective printer and you could save yourself lots of money printing, not to mention the hassle of having to pause printing while you change cartridges.

7. There are better printer models out there.

Like all technology, printers go out of date after two or three years. While they are still usable, there will be better printers out there that will work better for you. Newer models will run smoother, print quicker, use less ink and require less maintenance. Basically, upgrading your printer now will save you money and boost office productivity.

Even if your printer is not broken and is still technically printing, it still may be time to upgrade. If it is slowly declining, it is worth the investment in buying a new one. It will save you money in the long run, it will prevent staff from getting needlessly frustrated and will run faster. Hanging on to an outdated printer isn’t saving you money, it’s costing you money.